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Require a MS excel template to be created that supports planning and tracking of actual of travel costs (airfare, train,car, taxi,hotels, per diem, public transport, multi-currency support and ability to take a snapshot of the budget if quarterly currency updates are made (i.e. historical information should not change etc).
It should high level and detail level planning. I.e. 12 months in advance one might consider X people to make Y trips to location A and Z people to make ZZ trips to location B.....
The comparing and tracking should be possible against High Level vs detail plan. and Detail Plan vs Actuals to Date and show latest forecast which is Actual to Date + Future Planned Trips.
Capturing by dates, reporting by month and year aggregated totals.
Version Control and brief intro at the front
No hardcoding (lever named ranges, for easy updating and maintenance)
Short user Manual.
Decent Performance (i.e. does not need minut...
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