I involved in managing the offices of Sr. functionary like Governing Body/ Vice-Chancellor/ Registrar of the university and assists them from time to time during the different occasion. Also produced the report and takes the data/ records from various departments and arrange that raw data into the prescribed format and prepare the report of aforesaid Government Bodies/ Authority.
I also take dictations from all aforesaid Sr. Functionary, typing correspondences, maintaining their appointments & engagements diary, receiving visitors, receiving and dispatching their mails and parcels. I maintain their files, records, movements and other registers manually as well as in the computer.
Making proper arrangements for the photocopies of various documents, collates and staples the copies of these documents and also cooperates with other subordinates worked under my supervision.
Prepare the presentation in PowerPoint (PPT) and also suggests them to make it attractive as and when they required.
I am responsible for making proper arrangements for meeting of different bodies like Governing Body/ Academic Council/ Board of Management which includes booking meeting place, make arrangement of meeting, arrange the multiple copies of agenda, informed all external/internal members about the meeting, follow up them regarding confirm their present, remind them on the day of meeting, get approval of budget from the Governing Body, make proper arrangement of hospitality of all external/...
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