I have experience in the global market managing projects on multiple continents. I have expert experience with Microsoft Office as Administrative Assistant and Project Assistant. I can type large, complicated documents in Microsoft Word. Build complex spreadsheets in Microsoft Excel. Create an eye catching Microsoft PowerPoint presentation.
I can create documents in MS Word from the simple documents with basic formatting to the documents that require complex formatting, Table of Contents, Tables, Figures, and Hyperlinks.
Need the Excel spreadsheet created, I can do that for you. I have experience in creating simple data spreadsheets to the complicated spreadsheet with multiple formulas, varied charts, graphs, and Pivot Tables. I also have experience in creating macros with Excel.
Is that PowerPoint presentation too drab and needs sprucing up to impress the client. I can create a creative eye catching presentation with animation, tables, figure, and pictures.
With the wealth of experience I have in the corporation office world I am sure I can complete any task you need an assistant to perform. In addition to my vast MS Office experience I have general office skills from accounts receivable to vendor management.
Clinical Research Administrative Assistant
2008 - 2011
Generated and maintained project specific tracking spreadsheets in MS Excel and MS Access.
Reviewed, commented, and edited documents.
Coordinated in-house and off-site events & meetings with meeting planners preparing event materials, conference rooms, menu planning, and hotel and travel arrangements.
Coordinated regular teleconferences by assisting in the preparation and distribution of meeting agendas, and sending meeting invitations via MS Outlook.
Provided general administrative support.
Information Records Specialist
2006 - 2008
Independently managed multiple projects while maintaining timelines and daily responsibilities.
Provided user training, customer support, and targeted improvements for the Global Regulatory System and to other departmental processes; informed all users of new enhancements made to the database; created and maintain records in the Global Regulatory System.
Conducted system testing and validation prior to deployment.
Prepared and distributed Excel spreadsheets from data in the Global Regulatory System on a monthly basis utilizing macros.
2005 - 2005
Contacted potential investigators with questionnaires; updated current investigator database.
Interacted with the legal department for CDA and CSA changes.
Created and maintained files for ongoing studies.
Performed trial master file maintenance; reviewed and tracked regulatory documents.
Sent large mailings utilizing the FedEx computer and the FedEx website.
Generated spreadsheets on Microsoft Excel; created presentations with Microsoft PowerPoint.
Electronic Document Manager
2002 - 2005
Created, edited, formatted, and maintained documents, using advanced word processing skills, while working closely with Medical Writers and Clinical Managers.
Revised, edited, formatted, and proofread protocols, clinical study reports, sNDAs, and INDs in a global electronic format; prepared documents for eCTD submission.
Scanned Case Report Formís, CVís, lab certificates, and data listings to create electronic versions for insertion into Microsoft Word 2000 documents.
Converted SAS data listing outputs into Microsoft Word formatted tables for insertion into clinical study reports; organized and imported tables, references, graphics, etc. into documents.
Proposed and created internal templates; maintained Microsoft Word templates; ensured accuracy and internal consistency of documents with established guidelines and templates.
Provided technical assistance to authors of documents.
Prepared documents for publishing by creating inter- and intra-document linking in Microsoft Word 2000; published documents with bookmarks using Adobe Acrobat 5.0 PDFs.
Assisted in the quality control review of all documents.
Performed research utilizing the Internet and other resources.
Front Desk Assistant
2001 - 2001
Created monthly newsletter utilizing Microsoft Publisher
Clinical Administrative Assistant
1999 - 2001
Coordinated investigator initiated research committee and provided administrative support to Phase Four studies, Medical Affairs Vice President, and Medical Affairs staff.
Assisted with coordination of Phase Four studies requiring strong organization and communication skills, and flexibility on a variety of projects.
Coordinated the Investigator-Initiated Research Committee of post-marketed products; organized and led team meetings for this committee and produced meeting minutes.
Tracked budget for Investigator Initiated Research Committee utilizing Microsoft Excel 1997; sent grant and investigator payments.
Maintained daily contact with investigators; received, recorded, and tracked IRB approvals and FDA 1572 forms.
Generated multiple documents in Microsoft Word 1997 utilizing mail merge.
Prepared PowerPoint 1997 presentations for Investigator Meeting and site initiations.
Managed calendars and organized meetings for senior level staff using Microsoft Outlook 2000.
Coordinated domestic and international travel arrangements, meetings and conferences.
Prepared agenda for bi-weekly team and monthly grant committee meetings.
Maintained documents and correspondence for Phase Four and grant committee.
Proposed & assisted in creating Microsoft Access database to track all grant committee studies.